In shortOwners: identify facility needs, review capacity and decision authority. Contractors: identify the specified book, requested coefficient categories and requirements for proposals, issuance and closeout.[1][2]
Owners considering a program
- List the facility needs: identify repair, maintenance, renovation and minor construction work you want to evaluate within the JOC framework.
- Assign procurement and legal review: ask your responsible advisers what authority and documents are needed before establishing a program.
- Name the facility contacts: identify who can explain existing conditions, arrange access and confirm the intended result at each site.
- Assign scope development: choose who records site observations, writes work boundaries and resolves missing details after the meeting.
- Identify the pricing references: establish which price book and coefficient categories the proposed program documents will use.
- Assign proposal review: identify who can compare entries with the scope, verify quantity support and check the applicable factor.
- Define approval and issuance: record who performs each review and who has authority to issue a job order.
- Prepare the records process: decide where scopes, photographs, takeoffs, proposals, decisions and issued documents will be kept.
- Plan work decisions: identify how questions, newly observed conditions and requested additions will reach the authorized decision-maker.
- Set the closeout requirements: identify the completion checks and records needed before a job package is considered finished.
- Test the handoffs: take a proposed facility need through these assignments and resolve any step with no responsible person.
Contractors evaluating a solicitation
- Locate the specified book: confirm the exact reference and accompanying pricing instructions before evaluating the requested bid inputs.
- Check unit-price inclusions: account for direct material, labor and equipment in book prices, with indirect costs and profit outside them.
- Identify every requested coefficient: contractors bid their factors, so record each category and the instructions that apply to it.
- Confirm working-hours definitions: distinguish normal from other than normal hours using the solicitation’s language, not an assumed school or facility schedule.
- Review non-prepriced treatment: identify required support and pricing instructions for work outside the book, which generally carries a factor above 1.00.
- Examine access requirements: note who arranges entry, what site information is supplied and what working conditions still need clarification.
- Locate scope and proposal requirements: identify required descriptions, quantity support, attachments and the process for answering review comments.
- Check order authorization: identify the documents and authorized action required before work may begin.
- Review contract periods and options: locate any option year provisions and clarify how they affect the solicitation you are evaluating.
- Locate work and closeout procedures: identify how decisions are recorded and what completion information must be submitted.
- Submit focused questions: cite the document passage, explain the missing information and use the solicitation’s stated clarification process.
Programs vary; check your solicitation and contract for requirements and authority to proceed.
Sources
- Cassell and Gilday, "Improving the Army's Job Order Contracting Program" (1997)
- Arizona State University, "Job Order Contracting Performance" (2015 report)
- Army Federal Acquisition Regulation Supplement (AFARS), "Subpart 5117.90 - Job Order Contracts"
- Associated Schools of Construction, "Job-Order-Contracting for Facility Owners" (2006)